Forms are interactive tools used to collect information from users within the LearnWorlds platform. Unlike assessments, which evaluate knowledge and provide scores, forms serve a broader purpose, allowing educators and administrators to gather feedback, insights, and personal details.
Forms in LearnWorlds are primarily categorized based on their use cases:
Course Forms – Bound to a course, accessible only to enrolled users.
Marketing Forms – Marketing forms are standalone forms that can be shared via links or embedded on school pages. Usually added in pages/popups.
Why Use Forms in LearnWorlds?
Forms provide a structured way to collect information from students, instructors, and other users. They are useful for:
- Collecting Feedback – Gather insights on course effectiveness, instructor performance, or general user experience.
- Assessing Student Needs – Understand learning preferences and needs to improve educational content.
- Gathering Course Applications – Accept applications for special programs or instructor roles.
- Managing Pre-Event & Post-Event Feedback – Ensure that events meet audience expectations and collect improvement suggestions.
In this article, we will go through the Course Form learning activity creation process and see how to review the responses.
To create a form learning activity:
1. Navigate to the Course Outline tab of your course.
2. Click on Add Activity under a course section.
3. Choose Form and select one of the following options:
- Blank Form: Start from scratch
- Course Activity Template:
Introduce yourself
Course evaluation (short/long)
Instructor evaluation (short/long)
Pre-event feedback form
Post-event feedback form
- Order Templates:
Custom order
Seats order
Trial request
Gift a course
- Other Templates:
Consent form
Customer satisfaction
Self-evaluation
Instructor application
Incident report
Customer needs assessment
4. Click Save or Save & Edit to begin configuring the form.
- The Form learning activity is considered completed once the form is submitted.
- While on the Starter plan, only essential questions can be used, like multiple-choice or simple text questions.
Form Structure
Your form activity has the following structure:
1. Starting Screen: This optional introductory screen lets instructors welcome learners and provide an overview. By default, course forms do not include a Starting Screen, but you can easily add one by clicking + Add Starting Screen and selecting a template from the available options.
2. Organized Sections with Questions: For shorter activities, a simple structure with all questions in one section may be sufficient. However, for longer ones, dividing questions into multiple sections can improve manageability.
To add a new section:
- Hover over the three dots in the default section.
- Click "Add Section"
To build questions, click on the + icon or click on Add/Import → New question. You can find out more about it in this article.
A window will open, displaying all the available types of questions:
- Multiple Choice
- Multiple Choice/Answers
Dropdown
Country List
Consent
- Text
Short Text
Paragraph
- Contact
First & Last Name, Email, Phone, URL
- File Upload (available for the Pro Trainer plans or higher)
- Record Video/Audio (available for the Learning Center plans or higher)
- Rating & Ranking
Rating
Ranking (Linear, Star, Heart, Like)
- Date & Time
For more information on adding and customizing your assessment questions, check this article.
3. Ending Screen: The ending screen confirms the submission and is required and cannot be deleted. It displays a basic thank-you message for users.
Like the starting screen, the ending screen is built with widgets for full customization. If you want to know more about the starting and ending screens, visit this article.
Adding tags to Questions
You can add tags to users who give particular responses. Tags enhance personalization and improve question relevance. They also help in tracking performance and providing targeted feedback.
To set up the tags option:
- Click on Edit Question in the question you wish to add tags.
- Go to the Tags tab.
- Type the tag to the users who give specific responses and press Enter to save.
The Tag tab is not available for Text/File/Video/Audio Responses.
Edit the Form Settings and Design
After your questions are added and set up, you will need to configure the form settings like:
- Answer Report Settings
- Show answers: Add a download button, embed option, or generate a downloadable PDF.
- Questions to Include:
- All questions
- Only unanswered
- Only answered
- Content to Include: Choose whether to display learner responses or hide them for privacy/unbiased review.
- After Submission Settings
- What Users See After Submission.
- On Revisit: Decide whether the form resets or keeps previous answers.
- Save Data in Leads from Pages: Save submitted data as leads (marketing forms only).
- Tagging Users: Automatically apply tags to users upon submission.
- Share: Share marketing forms externally and collect responses from users outside your school (marketing forms only).
- Navigation
- Configure how users move through the form or assessment (Classic, Card-based, Section-based).
- Language
- Translate and edit assessment/form UI text directly in the form editor.
You can find out more about the Form settings in this article.
You will also need to customize your assessment design. With the Form Builder, you can fully customize the design and appearance of your assessments to align with your academy’s & course’s theme and enhance the user experience, with options like changing colors, typography, navigation, and effects. You can find out more on how to design your forms here.
Review the Form's responses
You can review your users' responses in your created form learning activity in three ways:
1. Under your course's Contents tab, hover over the Form activity and click on Responses.
2. In your created Form learning activity authoring mode, click on Responses at the authoring topbar.
3. Navigate to Courses → Course Forms. Hover over the Course Form learning activity you wish and click on Responses.
You can find out more on how to review your form answers in our respective article.
Export responses
Another option is to export the collected information and analyze it outside of the platform. To do so, navigate to the form you want, click on export, and choose the type of file you want to use, CSV or XLS format.
Ιf responses exceed 300, they will be stored under Reports → Reports Log.If you need to work with the responses of a specific user, hover over their submission to access available options. You can view their answers, download an answer report, or delete the submission.
- The Undo/Redo option can be used within the editing mode of the type of questions and not for the assessment settings, design, responses, etc.
- The Undo/Redo option can be utilized after saving a Page or Assessment/Form if you do not leave the page you are editing.