Submit a ticket My Tickets
Welcome
Login  Sign up
Open navigation

How to Create a Zoom Learning Activity

Availability
Starter
Pro Trainer
Learning Center
High Volume & Corporate

In LearnWorlds, there are different ways to host live sessions/webinars. You can integrate your Zoom account into your LearnWorlds school. After Zoom is integrated, you can start creating Zoom Learning Activities in your courses since live Zoom sessions are part of your course's activities.


Users enrolled in courses with Zoom meetings/webinar learning activities can join your meeting through the LearnWorlds platform, with no need to download and install the Zoom client. Everything happens within the course player.

How to Create Zoom Learning Activities

You can create your course, and once you integrate Zoom with your LearnWorlds school, you can add a Zoom Meeting or a Zoom Webinar activity to your course. 

1. Go to Courses & then Contents tab.

2. Click on +Add an activity.

3. Choose the Live session tab and select whether you want to create a Zoom Webinar or a Zoom Meeting learning activity.

4. Click on Save or Save & Edit to edit the activity immediately.

The Zoom learning activities are scheduled according to the time zone you have set up in Settings  School Info. Zoom will adjust the time and convert it accordingly to the time zone each user has set up in their personal Zoom account.

Zoom Meetings vs. Webinars

To be able to exploit Zoom Meetings and Webinars learning activities, you will need:

  • One or more free or paid Zoom Accounts (Note:  A free Zoom account has several limitations, e.g., 40 minutes per meeting)
  • One or more Zoom Webinar Add-ons for your Zoom accounts.

Zoom Meetings are aimed at interactive small group sessions, while Zoom Webinars are ideal for large lecture-type events with Q&A and without a camera for all of the participants. Learn more about the differences between Zoom Meetings and Webinars here, and you can use either option in your school.

How to Set up a Zoom Meeting/Webinar

After the Zoom Meeting activity has been created, hover over it, and click on Settings to configure all the properties.

A course author can set up most of the common settings provided by the Zoom app:

  • Zoom Account
  • Zoom Topic
  • Zoom Description
  • Date/Time
  • Duration 
  • Password 
  • Show "Join Url"
  • Auto recording 
  • Start video when the host joins the meeting
  • Allow participants to join the meeting before the host starts the meeting
  • Mute participants upon entry
  • Enable waiting Room

After the Zoom Webinar learning activity has been created, hover over it, and click on Settings to configure all the properties.

A course author can set up most of the common functionality provided by Zoom Webinars, including:

  • Zoom Account
  • Zoom Topic 
  • Zoom Description
  • Date/Time
  • Duration 
  • Password 
  • Show "Join Url"
  • Auto recording 
  • Host joins with video on
  • HD Video
  • Enable Q&A on the webinar


Zoom account: If you have connected more than one Zoom account (available in our Learning Center plan or higher), you will also be able to select the preferred one for the specific activity under the "Zoom Account" option. You can also assign an instructor’s Zoom account.


Password: The Password setting is at least a must-have property for K12 education students. Although your students will not need the password for connecting to your meeting/webinar through your school, that will prevent anyone with your Zoom link from joining your meetings.


Join URL: To overcome connection or browser compatibility issues, we have also made available a setting named “Join Url”, which makes the URL of the Zoom meeting/webinar visible, allowing students to join the live session through their native Zoom client (instead of watching it inside the LearnWorlds environment). The related URL appears on the course player screen before a student joins the meeting and next to the Zoom web client.

We recommend keeping the below setting "Join before host" disabled because if your attendees attempt to join before the host starts the Zoom Meeting, they might encounter an error.



 In your Zoom account Settings, the option "Use Personal Meeting ID (PMI) when scheduling a meeting, needs to be disabled to avoid any issues with your meeting.


How to Start and Manage Live sessions

All the upcoming and previous Live sessions are accessible under the Live Sessions administration page, where you can review & edit all the scheduled live sessions in a simple and clear calendar view (Zoom meetings and webinars appear in blue color, Webex events appear in green, and Coaching sessions in purple).


So this calendar functions as the dashboard for all your live sessions.

If you click on any of the upcoming live sessions in the calendar, you can see the meeting/webinar setup properties & Start the Meeting.


When the admin starts the session (via LearnWorlds or Zoom account), the Zoom Desktop/Mobile client would open up, and the admin will become the Host of the Zoom session.

You can similarly Start a Zoom Meeting/Webinar through the Courses menu. visit the Course that includes the Zoom activity, hover over the Zoom learning activity itself, and click on Settings. In the panel that will pop up, click on Start Meeting.

The Gallery view is not supported by Zoom's web control. This limitation mentioned in our Zoom integration article regards only the users that join the meeting directly from the course player.


Notes:

  • The instructors/admins can only start/join the meeting from their Zoom Account  (Zoom client). They cannot join the session from the course player.
  • The users who join from the course player do not have access to the Gallery view.
  • The users who join with the Join URL have access to Gallery view like a usual Zoom meeting.

How Can Users Participate in Live Sessions

Users can access your meetings/webinars when they are enrolled in the courses that include the respective Live Session learning activities. 


Access to the live session will be available only once the Live session has been started otherwise, they will get the message "The Live Session is not ready yet. Please wait for the host to start this session".

Once the instructor/school admin starts the session, the students can join the meeting/webinar without leaving the LearnWorlds course player. The last step is to click on Join the Session.

The first time students access a live Zoom session, they will be asked to give their browser permission to use their microphone and camera.

How to Delete Zoom Meetings/Webinars

When you go to the Live Sessions menu, the Upcoming and Previous tabs offer a list of all previous and coming live sessions with similar administration functionality. Additionally, from these lists, you can access the course in which the meeting/webinar belongs and also perform the following actions:

  • Start session

  • Edit session

  • Delete session

You can delete a Zoom Meeting/Webinar in two ways: 

  • You can delete the Zoom Meeting/Webinar learning activity of a course
  • You can delete a Zoom Meeting/Webinar from the Live Sessions page


Note: When you delete a live Zoom session from the Live Sessions page, the course learning activity that includes the Zoom meeting/webinar will not be removed and can be used to initiate a new live session. Also, if you delete a Zoom webinar/activity either from the Live sessions page or by deleting a webinar/meeting course activity, the meeting/webinar will NOT be deleted from your Zoom account (you can always delete it from within your Zoom account).


Additionally, each Meeting/Webinar can be in the following states:

  • Pending → has not started yet 

  • In Progress → has started, not ended yet 

  • Finished → has started, has been ended by the instructor

  • Expired → if scheduled time + duration time has passed (for webinars only)


Notes:

  • The Zoom attendee report only captures attendees that join the session via the LearnWorlds course player, not via the Zoom client (URL).
  • In case you have one Zoom account connected in your school, but you wish instructors to use it collectively and change hosts between themselves, please note that during the Zoom meeting, it is not possible for hosts to exchange hosting to share their screens.

Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.