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How to Bulk Enroll your Users

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Starter
Pro Trainer
Learning Center
High Volume & Corporate

To streamline user management in LearnWorlds, you have the option to execute bulk actions, facilitating faster and more efficient administration of your users. Among these actions is the ability to conduct bulk enrollments, enabling you to seamlessly enroll multiple users in your courses in one go. 


To Bulk Enroll users in courses of your school:


1. Navigate to Users All Users.

2. Hover over Bulk actions, and click on Enroll users.

3. Prepare the .xls or .xlsx file. Each Bulk action option offers a template excel file. You can download it, add the data and re-upload it. The template file contains 3 mandatory columns: Email, Courses, and Bundles, and one optional: Tags. In the Courses and Bundles columns, add the product's ID. See how to find the product IDs here.


If you wish to enroll users in more than one course or bundle, add a semicolon (;) between the products' IDs. If you wish to add more than one tag, add the semicolon symbol (;) between tags.


Here is an example of how the file should be:

4. Optionally, set a Justification (note) for enrollment.

5. Select if you want to send an email for enrollment to your users.

6. Add a Name for Users Actions log, to identify the progress of your Bulk action.

7. Select if you want to mark the course as complete. For more information about the Mark as complete feature, click here .

8. Choose if you want to send a course completion email to the users.

9. Click Enroll users.

Notification Email

During Bulk Enrollment, you can choose to send an email for Enrollment. This means that the users will receive the relevant course notification email according to the type of course they are getting bulk enrolled in. 

If you enable the Mark as complete option, you can select whether to send or not a course completion email to the users.

You will find more information on how to edit the Course Notification Emails of your school in this article.


Notes:

  • To find the record of your Bulk actions , navigate to Report Activity   Users Actions. You can find more about the Users Action here.
  • When downloading the default template, it's important not to make any changes to the Headers row. The titles should remain the same and not be reordered, renamed, or added. Otherwise, the upload will not be completed.
  • Make sure to clear the format when copy-pasting information in your Excel file, such as links on the emails or rich format on font styles. Otherwise, the import will not be completed.
  • The price for Bulk Enrollments is automatically set to 0 on your Orders page.

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