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How to Review the LearnWorlds Affiliate Management Menu as an Admin

Availability
Starter
Pro Trainer
Learning Center
High Volume & Corporate

After you have set your plan and your affiliates begin to sell, you can see the analytics as an admin under the Affiliate Management menu.

1. Affiliates

a. You can see a list of all your affiliate users and also manually add new affiliates (for self-registration you can check this article). You can see who your affiliates are and essential details, such as:

  • Their emails.

  • How many customers they have brought.

  • The sales they have made.

  • The commission rate you have agreed with them.

  • The amount of money you owe them. 

  • What you have already paid them.

b. If you click on an affiliate user you can see their profile and overall performance in the program. In particular, you can see details like: 

  • Their affiliate ID.
  • Their payment method.
  • Their referred customers.
  • The referral link clicks.
  • Leads.
  • Customers they have brought.
  • Sales.
  • Commissions they have generated.
  • When the due amount and the payments have been received.


c. You can also take two actions for each of your affiliates: Edit affiliate or deactivate them. If you choose to update the information of the affiliate, you can:

  • Change the affiliate’s name

  • Customize the commission rate 

  • Choose the payment method (PayPal, wire, or other)


d. You can export all the affiliates’ data in a CSV or Xls file. 


e. You can add a new Affiliate. The only restriction is that you can only add people who are already users of your school. So, if you are asked to add an affiliate manually, make sure they have registered to your school. Click on Add affiliate, add a user account in the related section and make all other necessary settings. 

2. Commissions

On Commissions, you can see every detail for all commissions generated from your affiliate program. You can see what you have paid or must pay for each sale of your products and also which date the purchase was made.

You may also accept or reject some commissions according to your will. In the different tabs you can see which ones are accepted, rejected, are due to be paid, and which ones are already paid. You can filter commissions by product or by date (last seven, thirty, or sixty days).

3. Payments

In this section, you can see which commissions are due payouts, which are completed, or which commissions are not payable yet. You can select payouts with a tickbox to mark them as paid, and you can filter them via the payment method you have chosen.

You can export data in several file forms. PayPal export will allow you to generate a file to be imported to PayPal for mass payment. 

4. Leads

In the Leads section, you can see people who have registered to your school after finding the affiliate link. This list will help you create a separate group of people within your email marketing software.

Note: You can filter the leads by date and also export data in a CSV or Χls form. 

5. Customers

In the Customers section, you can see people who bought your courses through your affiliate program and details about them like:

  • Their email

  • The affiliate they came from

  • The day they registered in your course

Note: You can filter customers by date and export data in a CSV or Χls form.


If you use Shopify as your payment gateway for the affiliate link to work, the user should be created in LearnWorlds before purchasing the product.

6. Dashboard

In the Dashboard, you can see all of the categories mentioned (Affiliates, Commissions, Payouts, Leads, and Customers).

Features per plan

Our built-in affiliate system is available on the Pro Trainer (core functionality) and Learning Center plan (advanced functionality). The differences between the Pro Trainer plan, compared to the Learning Center plan, are:


Pro Trainer plan 
Learning Center plan
Affiliate Self Registration Page
Manually Add Affiliates
✔️
Customization of Affiliate's Dashboard
✔️
Leads and Customers tabs on Αffiliate Dashboard
✔️
Custom Payment Methods
✔️
Change individually Commission Rate in comparison with the default Commission Rate under Affiliate Setup
✔️
Commissions StatusPayable and Paid Commissions
New, Approved, Payable, Paid, and Rejected Commissions

Notes

  • In case a user is already registered in your LearnWorlds school and uses an Affiliate link since they do not count as new customers, there will be no commission for the affiliate. The user will need to create a new account from the same browser that accessed the site via the affiliate link, and before the cookie expiration.
  • If you would like to track a brand new user who has been signed up through an affiliate link, you can navigate to Report Center → Activity History → Events Log and detect the Referred by on the More info tab.

  • You can find out more about how your Affiliates can access their personal affiliate dashboard in our respective article.

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