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How to Integrate Google Calendar with your LearnWorlds School through Zapier

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Google Calendar is a time-management and scheduling calendar service developed by Google. It is available on the web and mobile apps for the Android and iOS platforms. Google Calendar allows users to create and edit events. You can find all the relevant information here.

LearnWorlds platform can easily integrate Google Calendar, so to automate adding your learners to scheduled events of your school. This automation can be achieved at no time with Zapier!

Zapier is an online automation tool that can connect your LearnWorlds school with more than a thousand popular applications!

To connect Google Calendar with Zapier in your LearnWorlds school:

1. Create a Zapier account or log in to your existing one.

2. Create your own workflow by connecting two apps together! 

2a. Click on Create Zap

2b. Select LearnWorlds as the first app for this automation.

2c. Then select Google Calendar as the connected app.

2d. Select the trigger, for example, when a User Enrolled in Product is created in your LearnWorlds school.

2e. Now select an action for this trigger, for example, Add Attendee/s to Event.

Otherwise, use the AI search bar to describe what you want to create and it will be created automatically. You can now Make a Zap by clicking on Try it.

3. Connect your LearnWorlds account for this automation (or select your existing account if you have created other Zaps in the past). Choose your account from the drop-down list and click Continue.

Zapier will pull a “sample” in order to test the trigger and help you set up the automation. Click on Test Trigger.

Once your test is completed successfully, you will receive a message like the one below! Click on Continue with selected record.

Set up and Test your Action

1. Let's set up the action for our Zap now! In this step, you will have to cross-check your selected action (in this example, we will use ''Add Attendee/s to Event'') and then click on Continue.

2. Choose your Google Calendar account from the drop-down list (or connect a new one).

3. Click on Continue.

4. Choose one of your available calendars on your Google Calendar account from the drop-down list.

5. Choose the event you want to use for this automation.

6. Add the attendee/s you wish to invite to the event and click on Continue.

Zapier will now ask you to test the action. To do so, click Test step. We recommend that you proceed with the test and not skip it so that you are sure that everything is set up correctly!

From the Google Calendar side, the attendee/s who were added before will receive an email invitation in their inbox, prompting them to respond (RSVP) to your event.   In your Google Calendar, you can view the participants by hovering over the event with your mouse or by clicking on it.

Turn on your Zap

We have reached the final step! Click on the Publish button or on the icon on the top left. Otherwise, after you create it you can choose to change its stayus as off/on.

You can use the above method for more automations that trigger different actions in Google Calendar, like:

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