In LearnWorlds, you have various options for hosting live sessions and webinars; you can integrate your Webex account into your LearnWorlds school. Once Webex is seamlessly integrated, you can begin incorporating Webex Learning Activities into your courses, making live sessions an integral part of your course activities. Enrolled users can easily join Webex sessions directly through the LearnWorlds platform.
This article will guide you through the process of creating and setting up Webex activities, and provide tips on managing your live Webex sessions.
Create Webex Learning Activities
Once you integrate Webex with your LearnWorlds school, you can add a Webex activity to your course, by navigating to your course content and clicking on Add activity.
1. Choose the Live session category and select Webex meeting activity.
2. Click on Save or Save & Edit to edit the activity immediately.
Set up a Webex Meeting
A course author can set up most of the common settings provided by Webex, including:
- Webex Account: If you have additional Webex accounts connected (available in our Learning Center plan or higher), you will be able to choose the Webex account associated with the learning activity.
- Webex topic
- Webex description
- When (Date/Time)
- Duration
- Reminder emails: You can inform the enrolled users of the upcoming sessions using email reminders.
- Replay Video: You can add a URL that redirects users to an external tool where a recording is saved.
- Password: If you do not add a password, Webex will autogenerate one for you.
- Enable chat feature
- Enable meeting record
Start and Manage Live Sessions
All the upcoming and previous live sessions are accessible under the Live Sessions administration page, where you can review & edit all the scheduled live sessions in a simple and clear calendar view. On the Live sessions page, it is feasible to start your live sessions.
You can similarly start a Webex session through the Courses menu. Visit the Course that includes the Webex activity, hover over the Webex learning activity itself, and click on Settings. In the panel that will pop up, click on Start Meeting.
User Experience
Users can access your meetings only if they are enrolled in the courses that include the respective Live Session learning activities. They have to access the course (enrolling in the free course or buying a paid course), open the course player, and click on their Live Session learning activity.
Once the instructor/school admin starts the meeting, the students can join the meeting and be redirected to the Webex app.
It is advised to download the Webex app if a user attends a Webex meeting via a mobile device. The users should have a Webex account, sign in to Webex meetings, or sign up for the first time.Allow Users to Add the Live Session to their Calendar
LearnWorlds supports an Add to Calendar option, allowing users to add live sessions to their personal calendars.
To enable this feature, you need to
1. add an Events Calendar Widget/Section to your school's pages and
2. enable the Add to Calendar option, as shown below.
Users can then visit the Events Calendar Widget/Section, click on Add to Calendar, and select whether they want to create a placeholder event in their Google, Apple, Outlook.com, Microsoft 365, Yahoo, or iCal calendar for the Webex Live Session.
Alternatively, users can add the live session to their calendar from the Course Player by visiting the Webex learning activity and clicking on Add to Calendar. The event title, date & time, and direct Webex link will be displayed in the chosen calendar, allowing users to access the session directly in the Webex environment.
Delete Webex Meetings
You can delete a Webex meeting in two ways:
- Delete the Webex learning activity of a course
- Delete a Webex from the Live Sessions page
Deleting a session from the Live Sessions page does not remove the course learning activity, which can be reused to initiate a new meeting. Also, deleting a Webex activity from either the Live Sessions page or the course activity does not delete the meeting from your Webex account. You can always delete it directly from your Webex account. Track User Progress/Attendance
You can easily track the user progress/attendance for your Webex Learning activities and even manually mark the live session as completed. For more information, refer to the relevant article on tracking user progress.