Managing users one by one can be time-consuming—especially as your school grows. LearnWorlds offers Bulk Actions to help you manage multiple users at once with speed and accuracy.
Whether you need to import users, enroll them into products, update progress, or remove access, bulk actions let you do it all in just a few clicks using an Excel file. This feature is designed to streamline your workflow and give you more time to focus on teaching and engagement.
In this article, you’ll learn which bulk actions are available by plan, how to use them, and where to track their results.
| Plan Availability |
Pro Trainer plan: Multiple selections (Delete, Anonymize, Re-send activation link), Bulk Import users, Bulk Tag users Learning Center plan: Multiple selections and all Bulk Actions available |
Bulk Actions via File
To choose the bulk operation you want to perform, hover over “Bulk actions”. Each option provides a downloadable Excel template (.xls) to help you format your data. Fill it in and re-upload to proceed.
Available bulk actions:
- Bulk Import (Pro trainer plans or higher)
- Bulk Enroll (Learning Center plans or higher)
- Bulk Import and Enroll (Learning Center plans or higher)
- Bulk Tag (Pro trainer plans or higher)
- Bulk Unenroll (Learning Center plans or higher)
- Bulk Suspend (Learning Center plans or higher)
- Bulk Delete (Learning Center plans or higher)
- Update Progress(Learning Center plans or higher)
- Resend Activation link (If you filter by Status = Never logged in)
Multiple Selections – Quick Actions
You can also manually select multiple users and apply one of the following actions directly:
Enroll / Unenroll
Update Progress
Add / Remove Tags
Add to User Group or Seat Offering
Suspend
Anonymize
Delete
To select multiple users, check the boxes next to the users you want, then pick your desired action.
After clicking on Anonymize, the following message will appear informing of the following:
- The personal data of these users will be removed from your school's database.
- The users' names on all their posts, comments, sales records, analytics, etc., will be displayed as Anonymous.
- The removal is permanent and cannot be undone.
- The LearnWorlds admin will not be able to be anonymized, even if selected. The records of this action will be available in the Users actions.
Tracking Bulk Actions in the User Action Log
On the User Action Log page, you can review detailed information about all bulk actions performed in your school.
You’ll find:
When the request was submitted.
When the action finished processing.
Whether it succeeded, failed, or is still in progress.
The specific bulk operation performed.
Outcome summary for each action.
If an action fails, you can download the failed file. It contains detailed error messages explaining why specific entries weren’t processed, helping you correct and retry them efficiently.
To find the records of your Bulk actions, navigate to Reports → Activity logs → Users Actions.