Different Course Statuses in LearnWorlds

This guide will introduce the various types of courses that you can create within your school. You can find a general overview of creating courses in LearnWorlds here. As soon as you prepare your course sections & learning activities, you can set up the course Access type from the course's Access tab.

You have the option to select from six distinct course types: Paid, Draft, Coming Soon, Enrollment Closed, Free, and Private.

You can find more about the plan availability per course type below.

Paid

Whenever your course is ready to go public, you can choose to offer it as Paid. From now on, this course will only be accessible to those who will purchase it or have been manually enrolled.

In the Access tab, select Paid and click on Set the price. A good way to attract users is by offering a discount, with the discounted price shown below. In Enroll Button, you can take a sneak peek at the enrollment button.

You can also offer Free Sections in a Paid Course or further check how to Edit the Pricing of your Courses.

If a course was initially set as free but then changed its status to paid,  already registered users will no longer have access to it.

Draft

Creating your course in authoring mode and keeping it Draft, ensures that it remains unpublished and invisible while under development. This mode allows you to work at your own pace, gradually adding content. Opting for this mode during the course development phase provides the opportunity to establish it more effectively.

Coming Soon

To build anticipation for your upcoming course, consider offering a teaser to spark interest in the content that's on the way. By setting the course status to "Coming Soon," the course will appear in your school, but enrollment will remain closed. Instead, the course card will display a message indicating that the course is on its way and will be available soon. Users can still visit the course overview page if the respective link is available. If you’ve added a course outline section, they can see the planned content, but they won’t be able to access it just yet. When they try, a message will let them know the course isn’t ready to view.

Enrollment Closed

If you want to limit the number of users in your course, you can close enrollment. When enrollment is closed, new users cannot enroll or purchase the course (one-off payment). However, the course remains visible in catalogs, its course layout page can be viewed by anyone, and existing users can still access its content.

Free

Make your course Free and open to all school users. This way, registered users can access your content and become familiar with it, which can increase the likelihood of them purchasing one of your premium courses.

Private

You can offer your users a Private course, which you can very easily adapt to each learner's needs and abilities. Private Courses are accessible only to those who have been explicitly manually enrolled in them. Since private courses are not published, are not listed in course catalogs. For more information on how to give access to Private Courses, you can check this article.

Important Notes

When changing a course's access status, it's important to understand how it affects user enrollment and access:

• From Free to Paid, Private, Coming Soon, or Draft: Users previously enrolled in the course will be unenrolled.
• From Paid or Private to Draft: Users lose access to the course. Once reverted to its original status, access is restored.
• From Free or Paid to Enrollment Closed: Enrolled users retain access to the course.
• From Paid or Enrollment Closed to Free or Private: Enrolled users will not lose access.
• From Paid, Coming Soon, Enrollment Closed, or Private to Draft: Learners lose access, but the course remains visible in their profile and course bubbles. Users can still be unenrolled manually.
• From Free to Draft: Learners lose access, and the course cannot be unenrolled, though it remains visible in course bubbles and dashboards.

Below you can see how Edit the Access of your Courses.