Learn how to manually add new users to your LearnWorlds school and search for existing ones efficiently using filters, tags, and advanced search options.
Add a new User
To manually add a new user to your school:
1. Click on Users → All Users and click on Add User.
2. Fill out the needed information for the new account:
- User Details: Update the user's username & email.
- User role: Manage the user's role based on the Administrative, Instructional, and Reporting role levels as well as Affiliates. The User Roles are available in our Learning Center plans or higher.
- Enroll in courses: If an account has a User role, you can enroll them in more than one course simultaneously.
Notes:
- For each enrollment, there are the respective records in sales.
- Each record uses the data from the Enter Justification Message field.
- User tags: Add or remove a tag from the user.
- Validate that the user has given consent to receive emails from this school (when the GDPR is enabled)
- Sign-up Validation rules: By enabling this option, you choose to bypass registration constraints for users. For instance, if your school requires email verification, selecting this option when adding a new user will automatically mark their email as verified, bypassing the usual validation process.
3. Click Add User to complete the process.
You can also create a new user (and assign a specific role simultaneously) via the User Roles page.
- An activation e-mail will be sent automatically to the new user, asking them to set up a password for the account. The email link is valid for 1 month.
- If you wish to add more than one user to your online school, you can Bulk import them.
Search for Users
Once you’ve added users, you may need to find specific ones using the search feature. To do so, in the search box, you can type the name or e-mail of a user. You can use filters to specify the Product, Date, Role, or Status of the user to limit your search.
- You can also search users by tags. To do so, click on the Tag filter option, and all the available tags will appear.
- For more detailed search options, you can check our Reporting Tools here.
Advanced Search
For detailed searches, use the Advanced Search option to apply filters related to Users, Courses, Social features, or UTMs. You can also export the user report (available to Learning Center plans or higher) directly from the top ribbon.
