In LearnWorlds, you can choose to assign different User Roles (Administrative, Instructional, Reporting, Μanagement), so you control their access to your school (available in our Learning Center plans or higher).
When it comes to Administrative roles, having several admin accounts can be very handy to distribute the workload among the staff. An admin in LearnWorlds is a user role with access to the admin dashboard who can manage the school, including creating courses, enrolling students, and configuring settings. Admins have elevated permissions compared to regular users, enabling them to oversee and maintain the platform's operations efficiently.
The Αdmin account has full control over the whole platform, so this role should only be given to people you trust.
In this article, we will go through the multiple ways to create an admin account or an administrative role and add specific permissions.
Assign the admin role to a new user
1. Navigate to Users → All Users.
2. When you add a new user you can assign the Admin role or any Administrative role.
Add an admin
1. Navigate to Users → User roles.
2. Choose the Admins option.
3. Click on Add Admin.
3. In the popup that appears, fill in the user's details (name, email, tag, etc.), and select the Admin role (available in our Pro trainer plans or higher) or any Administrative role (available in our Learning Center plans or higher).
4. Click on Add Admin.
Update existing user
You can update a user's role and make an existing user an admin.
1. Go to Users → All Users.
2. Find the User.
3. Hover over the user's avatar to click on the three dots and then click Edit User.
4. Change their role from User to Admin.
5. Click on Update User.
You can find out more on how to update a user in our respective article.
LearnWorlds admin account VS admin account
The LearnWorlds admin (school owner) has full authoring access to the LearnWorlds school. You can distinguish the LearnWorlds admin (school owner) account from the other plain admin accounts from the LearnWorlds logo that appears next to the LearnWorlds admin (school owner) account.
The LearnWorlds admin can impersonate other administrative roles. Moreover, admins with the "Manage users" permission (available in the Pro trainer plans or higher) cannot edit their accounts.
- The LearnWorlds admin is the only one that is able to alter the LearnWorlds admin account email. - The LearnWorlds admin account, or in the case of Multiple Schools, the Organization Owner and Super Admin are the only accounts that are able to connect and manage the Zapier Integration. The other admins possess complete authoring access to the platform, with the sole distinction being that only the LearnWorlds admin can oversee and authenticate the Zapier integration.
Organization owner - Super admin - LearnWorlds admin
LearnWorlds introduced the option of creating and managing Multiple LearnWorlds schools. With Multiple Schools, we offer an additional layer of access for admins in an organization:
- Organization Owner
- Super Admin
You can find out more about the differences between organization owners, super admins, and LearnWorlds admins in this article.