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How to Create a Certificate Template

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LearnWorlds uses PDF templates to create user certificates. Those PDF certificates are PDF forms with fields corresponding to data (e.g. name, the course title, etc) that you need to include in users' certificates. 


The first step to take is to create a template of your certificate. Create the template of your choice with your brand, or logo, for example in a Word file, and then save it in a PDF format. Use any PDF editor to edit it and insert the appropriate Text Form Fields with values as shown below. Make sure to keep the file size below 1MB, preferably below 500KB.


The following steps are based on PDF Escape Online Editor. The procedure in other PDF editors may vary, however, these are the basic steps you need to take.

1. Visit www.pdfescape.com.

2. Choose to create a new PDF document or click on Upload if you have a custom certificate template in PDF format available. 

3. Click on Form Field, pick Text and click on Select.

4. Choose the area where you would like to insert this Field onto. Give it a proper size to fit your text.

5. Click on the object and select Object Properties

6. Insert the Certificate Field name to the object.


Field names are case-sensitive.


6.a. You can either insert the custom Certificate pdf key that you have stated on the certificate learning activity (available for the Assessment Builder. If you are not able to see it don't worry! We expect to release it to everyone by the beginning of July.)  For more information on how to add custom certificate fields, you can check our article here.

6.b. Or you can insert one of the following default fields:


Supported Certificate Fields
Description
FullName
The name of the user (all characters are supported)
Class
The course name
Awarded
The date that the certificate was awarded will appear as 7 May 2022
Date_dm
The date that the certificate was awarded will appear as 07/05/2022 (day/month/year)
Date_md
The date that the certificate was awarded will appear as 05/07/2022 (month/day/year)
Score
The score that the user achieved in the final test, in percentage points (not available on the Certificate of Completion)
Credits
The course credits points (this can be set up in the course's Settings, under Add a label
Id
A unique identifier (text and numbers) that can be used to identify/track valid certificates
PTIN
A special field that can be used for showing user input, like a professional registration number (Legacy Questionnaire Builder).
Link
This link downloads the original certificate locally to the users' systems.
The PTIN field regards the Legacy Questionnaire Builder. In the new Assessment Builder, the Short Text certificate field can be used instead of the PTIN. You will find more about the Short Text field in the Certificate of Knowledge and Certificate of Completion articles. 


7. Click on the Download option to save the final pdf file.


Notes: 
  • For schools with the legacy PTIN field enabled, the PTIN can be used. In the new Assessment Builder, the Short Text certificate field replaces the PTIN.
  • For schools with the legacy PTIN field enabled, the PTIN is bound to each LearnWorlds school domain. If you choose to alter your custom domain and you experience issues with the PTIN field, submit a support ticket in order to further assist you.
  • Preferably set the Alignment of the form field property to Center so that the text flows nicely. It would be good to set the font size to Auto on the top text toolbar of your screen. If the background color of the certificate template is black, you can change the color of the text to white, via the color option, found next to the font size option.


Here is an example of how the certificate will look:

Once the certificate template has been created, you are ready to use it within your school by adding a certificate learning activity.

Legacy Builder:

Certificate of Completion

Certificate of Knowledge


Assessment Builder: 

Certificate of Completion

Certificate of Knowledge


Notes:

  • You can find more information and a variety of ready-made Certificate templates, here.
  • For more information on how to edit the Starting & Ending Screen of the Certificate learning activity for the Assessment Builder, and how to add custom Form Fields, click here. If you are not able to see it don't worry! We expect to release it to everyone by the beginning of June.

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