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How to Edit the Links/Variables in the Notification Emails

With LearnWorlds you have the option to send automated email notifications to your users when a certain key event takes place, for example upon Registration or Enrollment. 


If you wish to customize the notifications (for example translate the text), go to Settings → Notification emails and navigate to the messages you wish to alter/translate.

If you wish to add links, in order to redirect a user to a specific page, you can follow these steps:


1. Highlight the text and click on Insert Link at the top of your screen.

2. Insert your link.

If you wish to remove links that you have inserted, highlight the text containing the link (the color of the text will be light blue, which indicates that this particular text contains a link), and click on Unlink at the formatting toolbar.

Adding Variables

Variables are a special type of text in the form of {{text}}, that are replaced by the actual information. For example, the {{school_name}} variable will show the name of your school and the {{name}} variable will show the name of the user that will receive the email notification.


Note: Different variables are available for each email notification.


You can insert a variable in the main body of each email notification, by typing the variable in the form of text or, you can insert it as a URL on a text since variables are a shorter form of links.

Note: Variables are links in a simpler form, so it's really important not to insert URL links on variables, as this will create an error. For example, if in the email template you have the {{from}} variable displayed, it's important not to add on top an extra link on this variable.

If you want to translate or change the text of an existing link, you will need to know the exact link or variable that is “hidden” underneath in order to be able to re-insert it after the alterations. 


Right-click on the text link and click on Inspect, or check this article for more information.

In the new area that appears, you will be able to see the exact variable that is “hidden” underneath, for example in our case, the “Start now your own learning adventure” is connected with the {{homepage}} variable, so the users who click this link will be redirected to your Landing/Home Page.

Once you make all the changes you wish in the text, you can mark the text where you would like to insert the variable. 

Available Variables

Below you can also check the total available variables which you can use and a short description for some variables (you can only use the recommended variables that are suggested in each email template):



Note: As mentioned in this article, you can insert the variable as a URL link in the word here to avoid displaying the URL. The same applies to any template.


  • {{colearners}} e.g. You are not on your own; another 25 learners are already active in this course
  • {{sca_authentication_link}} You can check more information here Strong Customer Authentication (SCA)
  • {{password_link}} Note: This should only be used on the "When a learner is imported by admin" email template.
  • {{link}} Note: This should only be used on the "On password reset" email template.
  • {{homepage}} e.g. Please click here https://yourschool.learnworlds.com/home to sign in
  • {{inbox}} e.g. Click here to view the message and go to your inbox!
  • {{trial_end_date}} e.g. I would just like to remind you that your trial will end on May 16 2020 17:58:11(Australia/Sydney)
  • {{payment_plan_status}} e.g. You have successfully paid the installment 7/20 for the course...
  • {{account_link}} e.g. Please make sure that you have the correct billing details on your account page.
  • {{currency}} e.g. Unfortunately your most recent invoice payment for $100.00 was declined.
  • {{amount}} e.g. Unfortunately your most recent invoice payment for $100.00 was declined. Note: The currency and amount variables should be inserted together.
  • {{affiliate_dashboard_link}} e.g. Visit your Affiliate Dashboard to get your affiliate link and start promoting courses!
  • {{affiliate_code}} e.g. Start your sales by using the following code: lKbPhx. Note: the affiliate code is auto-generated by the affiliate's unique dashboard
  • {{affiliate_rate}} e.g. The percentage rate of your affiliate commissions is 10%. Note: It is important to add the percent sign % after the variable.
  • {{affiliate_amount}} e.g. Your school owner has processed a payout of €100
  • {{affiliate_payment_method}} e.g. Your school owner has processed a payout of €100 at PayPal payment method.
  • {{affiliate_payouts_link}} You can check the payments in your affiliate dashboard here: https://yourschool.learnworlds.com/author/affiliate?tab=payouts

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