We’ve just launched a powerful new architecture for LearnWorlds — already live for new trials created after June 2nd, 2025— and we’re gradually rolling it out to existing schools. This guide explains what’s new, what’s changing, and what to expect during migration.
Why the New LearnWorlds?
The new version of LearnWorlds was created with your feedback and market trends at its core, designed to support more business models and a broader range of knowledge products beyond courses. With our years of experience, we’ve built a flexible architecture that lets us deliver new features faster and bring together needs that were previously hard to combine.
We’ve started strong: this new version already includes powerful capabilities like learning programs, a shopping cart, flexible offers, expiration date editing, and more.
Explore the new product in our on-demand presentation — watch it here.
Migration Plan for Existing Customers
The new version is available to all new trials and schools created after June 2, 2025, and many existing academies have already been successfully migrated. By running both versions in parallel, we ensure a smooth, disruption-free transition so you can enjoy all the new capabilities with complete peace of mind.
Migration is happening in phases, based on several attributes of the schools to be migrated. We have set the following schedule:
- Beginning of October 2025 → Schools with courses only (no bundles or subscriptions). Gain access to the cart and programs soon!
- End of October 2025 → Schools with bundles migration. Legacy bundles will shift toward either bundle offers (sales-focused) or programs (learning-focused).
- End of December 2025→ Schools with subscriptions migration. New subscription engine adds invoicing, overdue payment handling, and more flexible recurring plans.
If your school is still using the old Site Builder, you’ll need to migrate to the new builder first. Don't hesitate to get in touch with Support to begin this process.
Shopping Cart
The new Cart allows learners to purchase multiple products in one checkout, courses, and programs. It’s designed to look and feel like modern e-commerce.
| Old Checkout | New Cart | |
|---|---|---|
| Products per order | One course at a time | Multiple courses, programs, or installment plans in one order |
| Discounts | Coupon-based, one at a time | Smarter offers with rules, limits, and multiple discounts |
| Deferred Checkouts | Not available | Users can add items over time and buy later |
| Design | Basic, single-step flow | Modern, multi-step checkout designed for higher conversions |
| Future growth | Limited | Foundation for gifting, group enrollments, seat-based selling, and more |
→ How to Set Up and Use the Shopping Cart Feature in LearnWorlds
Offers
We’ve enhanced the way you can run promotions in LearnWorlds with new, flexible options:
Auto-applied offers → discounts can now appear directly on product pages, no coupon needed.
Stacked offers & multiple coupons → learners can apply more than one discount at checkout.
Usage limits → control how many times an offer can be redeemed.
These improvements make it easier to create effective campaigns, reward learners, and boost sales.
→ How to Create and Promote auto-applied offers
→ How to Create and Promote coupon-based product offers
→ How to Create and Promote bundle offers
Learning Programs
Learning Programs (available in Pro Trainer plans or higher) allow you to group multiple courses into a single product, giving you control over how learners progress through content.
You have two options:
Learning Path – Courses are taken in a set order (ideal for structured curricula like Beginner → Advanced).
Learning Collection – Courses can be taken in any order (ideal for subscriptions and thematic or modular content).
Why Programs?
Bundles helped with sales, but they lacked a learning flow. Programs were created to provide learners with a guided journey that includes progress tracking, while still allowing flexibility where needed.
| Legacy Bundles | New Bundle Offers | New Programs | |
|---|---|---|---|
| Purpose | Group products mainly for sales | Package multiple products under one discounted price | Package courses for structured learning or a simple course collection |
| Learner Flow | No enforced order | No enforced order | Set order (Path) or flexible (Collection) |
| Progress Tracking | Not available | Not available | Built-in tracking across all courses |
| Best For | Promotions, bulk sales | Sales campaigns and themed collections | Certifications, curricula, or guided learning journeys |
→ How to Create Learning Programs in LearnWorlds
More Reasons to Love the New Version: Micro-Improvements & Changes
Subscriptions & Payments
| Improvement | What’s new | Why it matters |
|---|---|---|
| Multiple subscriptions | Learners can now hold more than one subscription at a time. | Launch complementary plans, layer premium/niche tracks, and create personalized learning journeys that drive engagement and retention. |
| Instructors & Affiliates | Commissions are now paid on every recurring payment for subscriptions and installments. Current commission setups remain, unless you request a change. | Fairer, more accurate payouts for recurring revenue. |
| Refunds & unenrollments | Refunds and unenrollments are now managed separately. | Flexibility to refund without unenrolling, or unenroll without refunding. |
| Bundles in invoices | Bundled courses now appear as separate line items with discounts applied. | Clearer invoices for learners; use Programs if you prefer a single line. |
| Shopify purchases | Multiple purchases of the same product are now logged as multiple payment records. | More accurate records for accounting and reporting. |
Checkout & Offers
| Improvement | What’s new | Why it matters |
|---|---|---|
| Flexible checkout design | Order summary and coupon field can be placed near the product description or next to the payment method. | Lets you optimize checkout layout for conversions. |
Free Products Improvements
| Improvement | What’s new | Why it matters |
|---|---|---|
| Free-to-paid transitions | Learners keep access when a course switches from free to paid. | Prevents disruption and ensures fair access. |
| Unenroll from free courses | You can now unenroll users from free courses. | Gives you more flexibility in user management |
| Expiration date for free courses | You can now set an expiration date for free courses. | Allows you to control access and encourage timely engagement. |
| After enrollment navigation for free courses | Free courses now support after-enrollment navigation settings. | Ensures a consistent learner flow across free and paid products. |
Admin
| Improvement | What’s new | Why it matters |
|---|---|---|
| Standardized school emails | Enrollment and purchase emails have been simplified into two clear types, instead of being split by product. | Easier email setup, more consistent communication for learners. |
| Global After purchase navigation | Introduced a global setting for what learners see after purchase, with an option to override per product. | More control and consistency in guiding learners after they buy or enroll. |
Permission Changes
User roles have been updated to align with the new features, ensuring each role has the right level of access and control.
| Category | Current permission | New behavior | What it means for existing customers |
|---|---|---|---|
| Settings | Manage financial settings | Now also covers Cart & Purchase flow settings. | Anyone with this permission will automatically gain access to these additional pages. |
| Marketing | Manage/view bundles, promotions, and coupons | Replaced with Manage/View Offers (create, edit, or view offers). Instructors will only see offers for products they’re assigned. | Users with these permissions will now have a broader “Offers” scope after migration. |
| Reports | View sales | Expanded to View sales & plans (payments, transactions, product & instructor revenues, users’ recurring plans, billing details). Instructors only see their assigned courses. | Users with this permission will now also be able to view plans and transactions. |
| Manage sales | Expanded to Manage sales & plans (payments, transactions, product & instructor revenues, users’ recurring plans, billing details). | Users with this permission will now also be able to manage recurring plans (cancel, email, void, write off, etc.). | |
| View Program Insights → access to detailed program analytics and training matrix (admin only). | New permission for admins; instructors not supported yet. | ||
| Programs (new category) | Manage subscriptions / View subscriptions | New permissions for Programs: create, edit layout, add content, manage info/settings, and publish. “Publish” requires “Manage program info/settings.” | Users with Manage subscriptions will now be able to manage all program functions. Users with View subscriptions will gain view-only access to the Program Manager. |
What You Need to Do
No action is needed right now, your migration is happening automatically.
If your school uses bundles, you now have the flexibility to decide how each bundle will be migrated. This option became available on September 4th, 2025, and you’ll have at least one month to make your choice before we migrate your school. If you don’t make any changes, the default will be Learning Program Collections.
Don’t worry, you’ll always be able to create new Learning Programs or Bundle Offers after migration.
Here are the options you have for each of your bundles. You can migrate them to:
- Bundle Offer → Ideal for grouping products together at a discounted price.
- Learning Program (Collection) → Great for structured learning journeys with a suggested course order and progress tracking.
- Learning Program (Path) → Perfect for flexible learning journeys with progress tracking.
To adjust the option, go to Marketing → Bundles → Edit properties on each bundle.
Coming Soon
We’re not stopping here; more selling options are on the way, including:
- Sell licenses in bulk, so organizations or individuals can purchase for others and assign enrollments.
- Offer gifts, allowing learners to give the gift of learning to friends or colleagues.
- Create cart-level discounts that apply automatically at checkout.
- Build custom bundles, where buyers choose the courses they want.
- Introduce prerequisites & sequential navigation to your programs
Our vision is to provide you with a flexible eCommerce engine built specifically for education, helping schools and academies grow with modern selling models that fit diverse audiences.
Frequently Asked Questions
Will I lose any of my existing functionalities?
No. All your current features remain available. The migration only enhances your school with new options and improvements.
Can I stay on the old version?
No. The older architecture will be gradually retired. Migration ensures your school benefits from ongoing improvements and new features.