How to Import and Sync Courses, Sections and Learning Activities Within or Across Schools

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At LearnWorlds, we are dedicated to ensuring that the administration of your course content is both delightful and straightforward. 

This article unveils features designed to elevate your course management experience. In this comprehensive guide, you will discover how to:

• Import courses across multiple schools within an Organization.
• Import sections and learning activities between multiple schools within the Organization or within the same school,
• Sync courses, sections, and learning activities across multiple schools within the organization and within the same school and
• Unsync content from the synchronized peer group.

Importing and Syncing courses, sections, and learning activities within a school or across Multiple LearnWorlds schools, allows seamless transitions between schools within the same Organization or the same school, saving time and effort. It also promotes consistency but also improves collaboration and content management within the educational environment. 

Import Content

Let's delve into the process of importing content. You can import courses between schools within the same organization, syncing content and layouts. Moreover, you can import sections and learning activities within both the same school and multiple schools under the same organization.

Import Courses

To import/clone courses from one school to another, log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course Manager → Import course.

2. Select the originating school and the specific courses you wish to import. You can select multiple courses with the “Custom list…” option.

3. Click on Import.

Import Sections

To import/clone a section from one school to another or within the same school, log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course manager, select the course you wish to import sections, and navigate to the Course Outline tab. Click on to Import section.

2. Select the sections and learning activities you want to import to the current course. You can select multiple activities from different courses at once and define if the selected sections will keep in sync with the source ones.

3. Click on Import.

Import Learning Activities

To import/clone learning activities from one school to another or within the same school, log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course manager, select the course you wish to import the learning activities, and navigate to the Course Outline tab. Click on Import activity.

2. Select the learning activities you want to import to the current course. You can select multiple activities from different courses at once and define if the selected activities will keep in sync with the source ones.

3. Click on Import.

When you import courses/sections/learning activities across schools, any assessment variables added will not work in the cloned course. You will need to add the variables again.

Sync Content

Let's delve into the content-syncing process. When you synchronize a course, section, activity, or page between schools within the same Organization or within the same school, any changes made are reflected across all synchronized peers.

Sync Course (Content and Layout page)

To sync the content and/or the layout page of a course from one school to another, log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course Manager → Import Courses.

2. Choose whether to synchronize only the course content, the course layout page, or both. For each selection, a pop-up message will provide details on the information to be synchronized and will seek your consent. 

3. Click on Import to complete the synchronization process.

To sync a course within the same school, initiate the process by cloning the course. To clone and sync the course within the same school, log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course Manager → hover over the three dots in the course you want to sync and click on Clone Course. For guidance on cloning a course, refer to this article: How to Duplicate/Clone a Course.

2. Choose whether to synchronize only the course content, the course layout page, or both. For each selection, a pop-up message will provide details on the information to be synchronized and will seek your consent. 

3. Click on Clone course to complete the synchronization process.

Note: If you choose to clone a course that includes a Zoom learning activity and then sync the two courses, the Zoom session will be the same one in both courses. To avoid this, you can unsync only this specific activity.

Sync Sections and Learning Activities

When synchronizing a course across multiple schools or within the same school, the synchronization primarily involves the content within the Contents tab, including sections and learning activities. However, there may be instances where you specifically want to import and sync an activity or a section either from another school or the same school. 

In such cases, you have the option to import and synchronize the corresponding activities or sections from either another school or the same school. To import and sync an activity, you need to log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course Manager and choose your course.

2. Under the Course outline tab, click on Import activity → select the school → the course you wish, and select which activity or activities you wish to add.

3. Define if the selected activities will keep in sync with the source ones.

To import and sync a section, you need to log in to the destination school. From your admin dashboard:

1. Navigate to Courses → Course manager and choose your course.

2. Under the Course outline tab, click on Import section →  select the school → choose the sections and the activities you want to import to the current course.

3. Define if the selected section will keep in sync with the source ones.

To avoid issues, we highly recommend not working on the import and sync features in multiple open tabs in your browser.

Levels of Synchronization

At the page level, we synchronize both the page content and custom code. On the course level, syncing a course involves all course content, excluding settings within Access, Pricing, Settings, Course Player, Video Library, and Dashboard. For a detailed breakdown of synchronized areas, refer to the comprehensive table below, specifying each section's synchronization details.

Unsync Contents

Let's delve into the content un-syncing process.

Unsync Course

Should you reconsider syncing a course with others, the unsynchronization process can be initiated either from the Courses Manager or within the course environment. 

1. Navigate to the Course Manager, hover over the course, and under the Sync info click on Unsync course. Choose if you want to Unsync all contents (Unsync all content, including sections and activities of this course. Peer courses will remain synced) or Unsync the course level only (Sections and learning activities within the course will remain synced. Peer courses will remain synced) and click on Unsync.

2. Navigate to the Course → Course outline and click on Sync info. Choose if you want to Unsync all contents (Unsync all content, including sections and activities of this course. Peer courses will remain synced) or Unsync the course level only (Sections and learning activities within the course will remain synced. Peer courses will remain synced) and click on Unsync. 

When a course is unsynced, it is detached from the synchronized peer group (courses synced to that specific course). Consequently, if there are 10 courses synched, and you choose to un-sync one, the remaining 9 courses will continue to stay synchronized.

Unsync Sections and Learning Activities

In order to un-sync a Course section, navigate to your course, hover over the section, and click on Sync info. Choose if you wish to Unsync section and activities (Unsync the section and all the activities contained. The peer sections will remain synced. The course will also be unsynced) or Unsync section only (Unsync the section only. The activities contained will remain synced. The peer sections will also remain synced. The course will also be unsynced).

In order to un-sync a Course learning activity, navigate to your course, hover over the activity, click on Sync info, and Unsync activity.  

The un-sync action is irreversible.